On other sites, this is where you’ll usually find legal terms and conditions. For us, we’ll keep it simple.
- CLIENT’S BOOKINGS – Once you have identified an act you would like to book. We will work with you to enquire about artist availability and make sure that they are matched to your needs. Once a booking agreement is made (verbal, email or contract) then the parties are bound to each other to deliver the contract. Our terms and conditions are simple, We will deliver what we say, you will pay as agreed (VAT will be chargeable). Cancellations fees may be applicable, as are standard in the industry, depending on forward costs incurred and time scales (see below for small print). Note that if we have a confirmed booking, we will in turn be injuring costs including confirming the services of our subcontractors and these costs will be chargeable in the event of any cancellation, including for Force Major.
- COPYRIGHT – The imagery, words, videos and concepts on this site are the property of many people. However with respect to Individual Acts presented here, the Artist or company is responsible for their promotional content which has been received in good faith by Let’s Circus on this site. The artist represented is therefore responsible for securing publishing rights in order to promote their act. – Copyrights and permissions for content on artists pages and this site, do not extend to others. Don’t take what’s not yours, ask permission first.Where possible we have credited individual photographers/videographers and events represented. CONTENT OWNERS – If you would like to change (or withdraw permissions) from Individual Artists for content on their pages, and you need help contacting them, we will be happy to assist and to remove content.
- INSURANCES – Agency Artist are responsible for their own Public Liability Insurances. Let’s Circus is not responsible for freelance contractors engaged in delivering professional services for clients. Let’s Circus bookings which are ensemble performances, will fall under the Let’s Circus PLI and Employers Liability Insurance. The Client is responsible for Event Insurances Cover and PLI to cover against loss or damage to Let’s Circus property by their staff or public.
- ALL – Your use of this website is governed by the laws of the land.
- KEEPING EVERYONE HAPPY – This site is not a shop window for other acts, it’s a shop window for our agency artists and acts. Our business has been built up from many years of developing relationships with individuals and their acts. By choosing to use our site, you’re choosing to use our agency. Don’t cut out the middle man. The middle man made your introduction. The middle man makes it work in both directions. Please say please. Let’s work together and communicate effectively. Forgive mistakes and misunderstandings. Thanks for your thanks.
OK! So here is the small print that makes up the full conditions of our booking agreements.
Let’s Circus/Client Booking Agreement – Terms and Conditions
Notes to this agreement:
The supplier and the client agree to act in good faith and to communicate fully with relation to providing the service and to respond to reasonable requests for flexibility with the intention to make the performance of the service successful and safe. These are the terms and conditions which will apply to verbal bookings.
The supplier and the client (by booking our services) agree to act in good faith and to communicate
fully with relation to providing the service and to respond to reasonable requests for flexibility with the
intention to make the performance of the service successful and safe.
The client will provide
Suitable information and environment in which the artist/ensemble/company booked by the client can perform. As a greed in the booking process. Eg as set out in a technical rider.
Our terms of employment are: The Supplier, Let’s Circus, is a small arts organisation, which relies on client’s prompt payments in order to pay our artists in a timely fashion. Clients should ensure that all necessary purchasing protocols are in place to ensure there are no delays to the payment schedule and should advise the supplier early of any actions to be taken to keep systems running efficiently. New clients may be required to pay in full in advance of our services being delivered. Any pre delivery payment structures will be agreed in advance. E.g.:
Payment is due in XXXXXXX parts –
Payment 1 Due XXX date XXXX and amount + VAT(unless services are exempt)
Payment 2 –Due XXX date XXXX and amount + VAT (unless services are exempt)
Itemised ___________ or as described in Correspondences
The Supplier will endeavour to deliver their Service within budget. However expenses incurred as the result of extra client tasks or requirements may incur further costs. If this looks likely then the supplier will communicate with the client. Likewise if the client requires extra tasks they should seek advise from the supplier who will advise as to budgetary implications: Eg: If client is responsible for vehicle access to a site for loading and subsequent parking penalties are incurred then these costs would be charged to the client.
Insurance – For Let’s Circus Ensemble acts:
The supplier shall indemnify and keep the client indemnified against any loss, damage or liability suffered by the client resulting from any act, neglect or default of the supplier its employees or agents. The Supplier has Public Liability Insurance, as do any sub-contracted artists/technicians.
Insurance – For third party acts:
The agency artists, undertaking their own self-employed or corporate services, are responsible for indemnifying their own services.
Insurances – Client:
The end client is responsible for insuring their event and the environment in which the booked artist
provides their services. The Client is responsible for Event Insurances to cover any losses due to cancellations for whatever reason. As well as insuring against loss or damages, including to supplier property, and to have suitable Public Liability and Employer Liability Insurance to cover against their and their publics actions (not indcluding Supplier action).
Anti Discrimination and Protection:
The supplier will not discriminate on grounds of race, creed, age, ability, sexuality or any other ground. The
supplier holds that all should be treated with respect, fairness and equality. Where the service relates to
vulnerable people, the supplier will ensure that individuals are suitable and comply with child protection
standards. The client will assist the supplier by notifying them of any special issues which will impact on the supplier in delivering their service.
Health and Safety:
Both the supplier/artist and the client will co-operate to comply with Health and Safety regulations, each looking after their own areas of responsibility and where there is cross-over. The supplier will risk assess their service. The supplier reserves the right to withdraw their services, without penalty, at any time if the task is deemed unsafe.
If client is concerned about health concerns to populations, Supplier will agree to a reasonable postponement/rescheduling of event, at a mutually agreeable time. However this will incur additional costs – if any costs have been made to date which will need to be duplicated in a reschedule. If it is not possible to reschedule or results in a cancellation – see terms below.
Note: date of Commencement will be the date of first costs being incurred/contracted in advance of delivery of event, not date of event!
If client terminates a booking or this agreement, for whatever reason it may do so in writing at any time, however, depending on when the cancellation is made there will be the following charges: If cancelled on 60 day notice prior to delivery of the programme, the following cancellation fee will be due: 25% of full fee or all expenses reasonably incurred/contracted plus 25% of artists performance fees which ever is the greater. If cancelled on 30 day notice prior to delivery of the programme, 50% of full fee or all expenses reasonably incurred/contracted plus 50% of artists performance fees, which ever is the greater. If termination occurs with less than 14 days notice of delivery of the programme then 100 % of full fee will become due. For a termination > 60 days in advance of delivery date, a 10% total project fee + expenses already incurred will be payable. Our Artists Agreements will mirror this agreement. Notices shall be written and should be delivered in person – if by post then notice date is on receipt (2 days after posting).
Cancellation: If there are adverse weather conditions affecting the delivery of the programme then the viability of the programme will be assessed and agreed between the supplier, the client representative, or other representative directly responsible for health and safety, of paramount importance will be the safety of personnel, the public and property. If the performance is cancelled – full fees will be payable to the supplier. The supplier will remain on-site and should weather abate endeavour to reschedule performance in order to make the best of a bad situation – or as otherwise agreed with the client or event managers. Note any deposits will not be refundable. A proportion of prepayments may be refundable to the client, if these payments are greater than the cancellation fee.
Rescheduling: The Supplier may be able to offer a rescheduling of services. This will depend on many factors including: artist contracting status, how late the cancellation is, the proportion of the work undergone and non recoverable expenses which will need to be duplicated. Additional fees may need to be agreed before a reschedule is possible.
Cancellation due to Force Majeure – national emergency, war, prohibitive government regulation, or any other cause beyond reasonable control of any parties rendering the performance of this agreement impossible – agreement will be terminated and the client will be liable to cover only expenses already incurred – including management, labour, transport, travel, accommodation, etc and a % of artist fees. Alternatively Client and Supplier may agree to a reasonable postponement/rescheduling of event, at a mutually agreeable time. However this will be effect some programme elements and may incur additional costs. Costs that have already been incurred will need to be duplicated in a reschedule.
Illness: The Supplier will endeavour to deliver the performance as set out in the agreement unless prevented by illness or other circumstances beyond reasonable control. In this circumstance the supplier will communicate with the client and agreements to the viability of the performance. Where the performance is deemed not to be possible then the client will be liable to cover only expenses already incurred – including labour, transport, and other expenses already incurred. In order to ensure the best possible out come for the client, the supplier will seek to appoint alternative artists where practicable and keep the client informed/in agreement.
Either party may terminate this agreement immediately and without further obligations or liability financial or otherwise by written notice to the other in the event of making a bankruptcy order, appointment of an administrator or petition issued or resolution passed to wind up the company or in the event of making an arrangement or composition with its creditors generally. The supplier will seek to recover costs incured for Artists booked through this agreement will be paid % accordong to proportion of fee recoverable.
Performance and Accreditation rights:
The Client may use and create images, videos and recordings of the performance for publicity purposes and will allow the supplier access to these images (without further cost) for their publicity purposes (including press, TV, internet, and all other forms of media current and yet to be invented). Both parties will accredit all images to the supplier, photographer and individual where appropriate (individual participants will not be named without consent). Where appropriate the client should use the engaged artist logos, on publicity material promoting the service contracted here-in and where agreed, appropriate contact details should also be publicised. All reference to the event management should acknowledge Steve Cousins as programmer/production manager. Any performances created for an event will remain the intellectual property of the supplier.
Both parties shall not divulge to a third party any information which they receive arising from this contract. The Client agrees to a clause of confidentiality between The Client and sub-contracted suppliers. All communications for future work/commissions of any sub-contractors should go through supplier as should all discussions involving fees.
If any part of this contract becomes legally ineffective or unenforceable it will not affect the validity of the rest of this contract.
This agreement supersedes any previous understandings or agreements made between the parties in respect to the performance. And may not be amended except in writing signed by authorised representatives of the parties.
Confirmation of booking agreed services is taken as an implicit signature of this contract unless
otherwise agreed in Correspondences or another form of signed contract.
NOTES FOR ARTISTS AND SUBCONTRACTORS
Let’s Circus Agency Artist Agreement
Our Terms and conditions will mirror the Booking Terms of our Client’s. Pencilled dates cannot not be confirmed until client bookings are confirmed and contracted/terms agreed between Client and Let’s Circus. Artists should hold dates until confirmation – if another booking is a possibility which might impact on artists pencil bookings Artists should discuss this with their Agent contact. On receipt of invoice we will pay invoices in a timely manner after receipt of appropriate invoice.
What Let’s Circus Agency will give artists on its roster:
- Representation to our clients across the UK
- Dedicated act pages on the Agency website, to which you can publish your act and information, by doing so you are in agreement with our terms.
- Repeat bookings for good, professional work made amenable co-operative artists
- A promise that any repeat enquiry is passed on to the same artist and that any recommendation or named artist is prioritized in the booking process.